Privacy Policy

WorkplaceNinjas.us (“Site”) is owned and operated by Workplace Ninjas US Inc. (“Workplace Ninjas US”). Your privacy is important to us. This Privacy Policy describes the information practices of Workplace Ninjas US, including what type of information Workplace Ninjas US gathers, how it is used, and with whom it is shared. This statement also applies to your other interactions with the Site, such as when you complete a satisfaction survey or provide information to the Site.

We may change this Privacy Policy at any time, and when we do, we will post an updated version on the Site, unless another type of notice is required by applicable law. By continuing to use the Site or providing us with information after we have posted an updated Privacy Policy or notified you, if applicable, you consent to the revised Privacy Policy and practices described in it.

Data Privacy Framework

Workplace Ninjas US states that it complies with the EU-U.S. Data Privacy Framework, the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. Data Privacy Framework as set forth by the U.S. Department of Commerce. In the event of any conflict between this policy and the applicable DPF Principles, the Principles govern. The Federal Trade Commission has jurisdiction over Workplace Ninjas US’s compliance with these frameworks. To learn more about the Data Privacy Framework Program, and to view certification information, visit https://www.dataprivacyframework.gov/.

What Information We Collect

This Privacy Policy applies to all personal information collected by Workplace Ninjas US, including information submitted to the Site. “Personal Information” is data that reasonably can be used to identify or describe an individual.

We collect and store information about you in multiple ways, including when you provide information directly to us and when we passively collect information from you, such as from your browser or device.

Information You Provide Directly to Us

We collect and store information that you provide to us when using this Site. You might provide information to us in a variety of ways such as information requests, business proposals, employment inquiries, responses to business proposals and surveys, and information shared at conferences, conventions, trade shows, and exhibitions.

The information you provide may include, but is not limited to, full name, home address, phone number, email address, employment history, and answers to background information questions.

The Site may collect additional Personal Information when:

• you request information;
• you make purchases of Workplace Ninjas US products or services;
• you request support for Workplace Ninjas US products or services;
• you create a user account on a Workplace Ninjas US site;
• you request information or materials;
• you participate in satisfaction surveys; and
• you submit questions or comments to us.

The types of Personal Information collected may include:

• first and last name;
• billing or physical address, including street, city or town, state, and postal code;
• email address;
• telephone number; and
• other identifiers that permit contact or processing of a request initiated by you.

Information Collected Automatically

When you visit the Site, one or more programs may monitor and evaluate traffic. These programs may automatically record every visitor’s host, domain name, pages visited, session length, browser type, IP address, time zone, and language. Workplace Ninjas US and certain contracted third parties may also collect information via cookies, pixels, web beacons, or similar mechanisms.

Cookies and Other Tracking Mechanisms

Workplace Ninjas US may collect data about your use of the Site through server logs, cookies, tracking pixels, and similar technologies. These technologies may be used to recognize your computer, store preferences, understand visited pages, perform searches and analytics, support administrative and security functions, measure popularity of the Site and associated advertising, and determine whether emails have been opened or links have been clicked.

You can change your browser settings to notify you when a cookie is being set or updated, or to block cookies altogether. Check your browser help documentation for more information.

Use of Your Personal Information

The Site collects and uses Personal Information to operate and improve the Site or carry out the transactions you have requested. These uses may include customer service, making the Site or services easier to use, performing research and analysis, and displaying content and advertising that are customized to your interests and preferences.

Workplace Ninjas US may also use Personal Information to communicate with you, including welcome letters, information updates, newsletters, and notices about other products or services available through the Site and Workplace Ninjas US.

Workplace Ninjas US states that it will not sell, rent, or lease your Personal Information to others. Except as described in the policy, Personal Information is not disclosed to third parties for their own marketing purposes unless consent has been provided.

Information may also be combined with information obtained from affiliates or non-affiliated third parties, and aggregated or de-identified data may be used for research, marketing, and similar purposes and may be shared with third parties.

Sharing of Your Personal Information

Information may be disclosed to subsidiaries or affiliates, partners, and service providers that support functions such as mailings, customer support, hosting, transactions, market research, data storage, data analysis, and legal services. Information may also be disclosed to protect rights and property, prevent harm, collect a debt, comply with legal process, respond to regulators or law enforcement, or in connection with business transfers such as mergers, acquisitions, reorganizations, bankruptcies, or asset sales.

Retention

Information may be kept for as long as reasonably necessary for the purposes described in the Privacy Policy, while there is a legitimate business need to do so, or as required by law for tax, legal, accounting, or other purposes, whichever is longer.

Online Analytics

The Site may use third-party analytics services such as Google Analytics to collect and analyze information described in the cookies and tracking section. These providers may use the information to evaluate use of the Site, analyze usage trends, assist with fraud prevention, and provide certain features. If you receive email from Workplace Ninjas US, analytics tools may also be used to capture information such as opens and clicks.

To prevent Google Analytics from using your information for analytics, you may install the Google Analytics Opt-out Browser Add-on at https://tools.google.com/dlpage/gaoptout.

Your Choices

If you do not wish to continue receiving certain marketing materials, such as email messages, you can opt out by following the unsubscribe instructions provided in those materials or by emailing Workplace Ninjas US at . This does not apply to communications primarily for administering requests, quotes, or other administrative and transactional notices.

How to Update Your Information

You can access your information, update it, or correct factual errors by sending an email to . Reasonable steps may be taken to verify your identity before granting access or making corrections. If your email address changes, you may manage your subscription by unsubscribing and then re-subscribing with your new email address.

Safeguarding Your Personal Information

Workplace Ninjas US states that it recognizes industry standards and employs security safeguards to protect information from unauthorized access and misuse.

Children’s Privacy

The Site is not directed at children, and Workplace Ninjas US states that it does not knowingly collect personal information from children under the age of 16 as defined by COPPA. If it becomes aware that such information has been collected, it will take reasonable steps to delete it as soon as practicable. Requests can be sent to .

Do Not Track

Do Not Track is a privacy preference that users can set in certain web browsers. The Site currently does not recognize or respond to browser Do Not Track signals, but it offers other privacy-related choices described in this policy. More information is available at https://allaboutdnt.com/.

European Union, UK, and Switzerland Users

This policy states that users in the EU, the UK, and Switzerland may have rights regarding Personal Data, including rights of access, rectification, erasure, restriction, portability, objection, withdrawal of consent, and rights relating to automated decision-making and profiling, subject to applicable law.

• Right of access: confirmation of whether Personal Data is retained and access to a copy of it.
• Right to rectification: correction or completion of inaccurate or incomplete Personal Data.
• Right to erasure: deletion of Personal Data in certain circumstances.
• Right to restrict processing: restriction or blocking of processing in certain circumstances.
• Right to data portability: receipt of Personal Data in a structured, commonly used, machine-readable format.
• Right to object: objection to processing based on legitimate interests or direct marketing.
• Rights relating to automated decision-making and profiling: protections against decisions based solely on automated processing in certain cases.
• Right to withdraw consent: withdrawal of consent where processing relies on it.
• Right to lodge a complaint: complaints may be brought to the relevant data protection authority.

For unresolved DPF-related complaints, the policy refers users to JAMS at https://www.jamsadr.com/DPF-Dispute-Resolution. It also notes that, under certain conditions, binding arbitration may be available under Annex I of the DPF Principles at https://www.dataprivacyframework.gov/framework-article/ANNEX-I-introduction.

Legitimate Interest

“Legitimate interests” refers to Workplace Ninjas US’s interests in conducting its business. The policy states that Personal Data will not be used for activities where the impact on the individual overrides those interests unless consent has been obtained or the activity is otherwise required or permitted by law.

Data Sharing and Onward Transfers

The policy states that Workplace Ninjas US does not sell or trade personal information to outside parties. It also notes that certain service providers may have access to personal information in connection with managing the Site, and that Workplace Ninjas US assumes responsibility for onward transfers under the DPF Principles subject to the terms described in the policy.

Links to Other Sites

The Site may provide links to third-party websites, such as those of business partners and online advertisers. Users should review those third parties’ privacy policies to understand their information practices.

Questions or Concerns

If you have questions or concerns regarding this policy, the policy lists the following contact address: Workplace Ninjas US Inc., 122 Rosemary Road, Dedham, MA 02026.

Changes to this Privacy Policy

Workplace Ninjas US reserves the right to change this policy from time to time. If changes are made, the revised Privacy Policy will be posted on the Site.

This Privacy Policy was last amended on December 27, 2024.